The Role of a Company Secretary in Singapore: Key Responsibilities and Functions

When it comes to running an effective commerce, it’s not almost about the CEO and other top executives. Behind the scenes, the Company Secretary plays a vital part. In Singapore, the Company Secretary holds a position of vital significance, guaranteeing that the company complies with legitimate and administrative prerequisites.

Today, we will dive into The Role of a Company Secretary in Singapore: Key Responsibilities and Functions, shedding light on this frequently neglected but pivotal part.  

1. Compliance and Administration

One of the essential duties of a Company Secretary is to guarantee that the company complies with the significant laws and directions. They act as a bridge between the company and administrative bodies, making sure that all fundamental filings, such as yearly returns, are submitted on time.

They, too, keep the company educated about any changes in legislation that will affect its operations. In expansion, the Company Secretary guarantees that the company’s administration structure is vigorous and the board of directors follows moral measures and best practices.  

2. Board Support and Communication

Beyond compliance, the Company Secretary is imperative in encouraging successful communication between the board of executives and other partners. They help organise board meetings, plan agendas, and take minutes of these gatherings.

As the overseer of the company’s records, they guarantee the safekeeping of important archives such as the company’s structure, shareholders’ agreements, and board resolutions. This work guarantees that there’sstraightforwardness and responsibility within the decision-making process.  

3. Advisory and Risk Administration

A Company Secretary is additionally responsible for giving advice and direction to the board and senior administration on things of lawful and administrative nature. They keep themselves abreast of changes in laws and controls, guaranteeing that the company is aware of potential dangers and takes essential measures to moderate them.

By conducting normal compliance audits, the Company Secretary helps recognize regions of non-compliance or shortcomings in inside controls, empowering the company to require fitting corrective activities.  

4. Shareholder Relations

Keeping up positive relationships with shareholders is key to the victory of any company. The Company Secretary acts as a contact between the company and its shareholders, guaranteeing their rights and interface are secured.

They encourage organizing common gatherings and handling fundamental documentation, such as notices and proxies. Additionally, they are mindful of overseeing the company’s share register and keeping precise records of shareholders and their ownership stakes.  

5. Upkeep of Statutory Registers and Filings  

In Singapore, all companies must maintain certain statutory registers, such as enlisting members, directors, and considerable shareholders. You can also contact an accounting firm in Singapore that can keep these registers up to date and guarantee their exactness.

They also help arrange and submit different filings to administrative specialists, such as the Accounting and Corporate Regulatory Authority (ACRA). This work guarantees that the company operates inside the legitimate system, improving its validity and notoriety.  


Whereas the part of a Company Secretary may not be well-known to the normal individual, it is undoubtedly vital for the smooth working and compliance of a company in Singapore. From guaranteeing legitimate compliance to encouraging compelling communication and keeping up shareholder relations, the Company Secretary wears multiple caps.

By taking on these obligations, they contribute to the overall victory and maintainability of the company. So, the next time you think about the key players in a company, do not forget to recognize the important part of the Company Secretary.   


Shelly Lindsey

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